Panel and Workshop Submission FAQ
2023 Programming Frequently Asked Questions
Q. Where can I find the Panel and Workshop Submission Form?
A. Submissions are closed for 2023.
Q. How long are Panel and Workshop submissions open?
A. Until September 18, 2023.
Q. What do you look for in programming?
A. We look for unique, entertaining, and educational programming. Programming that fits the theme of the convention is also desirable. Diversity is also something we strive for, to try not to overload the schedule with too many programs of the same subject matter.
Q. How do I get compensated for my time?
A. Completing 2 hours of programming qualifies the head panelist for a free membership for this year, NekoCon 2023. This membership is non-transferable. We no longer provide refund checks.
Q. What are Featured Panelists and how are they chosen?
A. Featured Panelists are panelists or groups highlighted by the convention because they bring a significant amount of quality programming and are chosen by the Panel Programming Department. Featured Panelists fill in types of programming not covered by guest panels as well as programming that reflects the theme for the year or on a unique subject. The fan panel submission form is separate from the form for those interested in being Featured Panelists.
Q. Do you provide a computer or internet for programming use?
A. No, you must provide your own device to present your panel with. We are unable to provide dedicated internet for panels so we recommend that you have your presentation downloaded in a way that it can be presented offline should the venue internet get overloaded or go down.
Q. What is the standard equipment that is already in the panel and workshop rooms?
A. Panel rooms are equipped with 2 wired microphones on the stage, 1 microphone for Q&A in the audience (limited to some rooms), a LCD projector with s-video and standard monitor hookup, an audio jack for PC-RCA (Red and White connector) audio, HDMI, screen, and set of speakers. If your computer uses a hookup not on this list, we ask that you please bring your own adapter.
Q. How much time do I have for setting up and breaking down my equipment?
A. You will have 15 minutes before your panel start time to set up and 15 minutes after your panel end time to break down. If you need time in addition to that, please note that on your panel application.
Q. Will someone be keeping time for me?
A. Our staff will keep an eye on the time, letting you know with a sign that you have 5 minutes remaining in your time slot, and you need to begin your wrap up.
Q. Can I have food or drink in a panel room?
A. Resealable water bottles are permitted for presenters. We do not allow food or other beverages. This is for the protection of the equipment that NekoCon provides. Furthermore, the HRCC does not allow outside food or drink in the building.
Q. Why do we ask for a legal name?
A. We need your legal name for registration purposes to verify your identity when picking up your badge with us or registration.
Q. Why are we asking for a contact phone number?
A. In the event that we need to get a hold of you regarding programming during the convention itself, we need a way to contact you! So please make sure you give us a good number you can be reached at during the convention.
Q. How does check-in work this year?
A. Check in is very important- it lets us know that you are at the convention and ready to present! At least 30 minutes before your program is scheduled to begin you will need to come to Panel Check In at the Information Desk to complete the check in paperwork. You will only need to complete the paperwork once if you are doing multiple panels. We recommend doing this early so that you can enjoy the rest of the convention at your leisure.
Q. What if I am late or cannot host my programming?
A. 15 minutes after your programming is scheduled to begin, if you haven’t shown up to your assigned room, your panel will be canceled. If you find that you cannot host your programming please let us know as soon as possible via email to email@example.com.
Q. Are rooms closed off at any point?
A. Rooms will only be closed in the event that there are no seats left in the room, or for mature (18+) programming (which will occur after 10pm). Our convention staff will check IDs at the door. There is no standing room available at any time. Room clears are also times when there are no attendees in the room other than panelists and staff.
If you have any further questions not addressed in this FAQ, please email us at firstname.lastname@example.org – we look forward to your submissions!
Last Updated: 9/20/23